The Purchase Orders module is a complete PO processing system for real-time tracking of vendor purchases, inventory costs and item quantity balances. It has been designed to handle multiple purchasing and receiving options. Our unique buyer’s worksheet, vendor menus and buy sheet control process allow personnel to save large amounts of time in the procurement process. Our reporting capabilities allow the buyers to see exactly what was bought in previous periods to make their purchase requirement estimates more accurate.
Contact UsPO’s are created designating the freight carrier, pickup number, warehouse ship-from, load date, arrival date, and receiving location. PO’s can be created from predefined vendor menus similar to the process in Sales Orders. PO line items can have product cost, freight cost, and brokerage fees added to product landed cost or inventory weighted average cost.
Visual Food’s unique buy sheet control process allows buyers to graphically see what they need to buy based on current orders, product movement history and minimum stocking levels, and then paste that information onto a spreadsheet-like grid. Buy sheet control allows buyers to assign vendors, costs and pickup numbers, create loads based on logical ship-from warehouses and then automatically create the PO’s for each vendor. Buyers that have used the system maintain that “hours of time are saved each day by using this unique process.”
Separate AP vouchers are created for vendors, freight carriers, and brokers all from one Purchase Order. The system integrates with AP to track liabilities and invoice PO receipts. Load sheets are printed detailing how much of what product has been purchased from which warehouse with the associated phone numbers, pickup numbers, etc. printed alongside the valid locations. This information is then faxed or e-mailed to the trucking firm for dispatch. Freight can be distributed across the items on the PO or load by weight, cube, pallet or standard freight value.
Over 40 financial, comparative, and audit trail report formats may be customized from a matrix of user-selected options to display, print, export and save.